100%
Email chains needed
Auto
Shipping and customs documents
50%
Less administrative labor
Live
Buyer tracking portal
The Challenge?
Hay exporters are managing a chain with spreadsheets & email threads.
Exporting hay involves a web of moving parts: buyer orders, grower sourcing, press scheduling, container bookings, freight forwarder coordination, and customs paperwork. Most exporters manage it all across disconnected tools. One spreadsheet for orders, another for shipments, an inbox full of updates, and a constant fear that something has slipped through the gaps.
When something changes (a container number, a sailing date, or a quality rejection), the update must be communicated manually to every stakeholder. Every time. That's where delays, customs holds, and lost revenue happen.
With CeresGrid
Buyer orders land directly in your hub
Containers linked to shipments in one click
Documentation generated automatically
Forwarders log in and self-serve their docs
Buyers track live through their own portal
Field-to-container audit trail, always complete
What's Included
Every tool an exporter needs to run a global trade operation without the chaos
Exporter Hub & Order Confirmation
Buyer orders submitted through the Buyer Portal appear instantly in your dashboard. Review and confirm with a single action.
Shipment Building & Management
Create a shipment directly from a confirmed order. Attach container numbers, link freight forwarder details, set sailing dates, and manage every logistics element from a single screen.
Container & Seal Management
Link container numbers and seal references directly to shipments and lot traceability tags. Every bale inside a container is matched to its field origin, quality record, and press history.
Automatic Documentation
Once the hay is pressed and a container is matched, CeresGrid automatically generates your shipping documents, packing lists, commercial invoices, and customs paperwork.
Transporter Logistics Management
Assign loads to drivers and manage your local truck network from the same platform. Transporters receive direct delivery orders, confirm pickups, and maintain visibility from yard to port.
Press History & Quality Logs
Give your freight forwarders a live login. They can see the current shipment status, update booking details, and download documents as soon as they are ready.
Secure Buyer Portal
Each international buyer gets a private, secure login to view verified inventory, submit purchase orders, track their shipment through every stage of the supply chain, and download invoices and shipping documents as soon as they are uploaded.
Smart Access Control
Order raw hay directly from your registered growers within the platform. Confirm quantities, agree timelines, and watch confirmed deliveries populate your live queue automatically.
Quality Checks & Compliance Coordination
Coordinate quality inspections, attach phytosanitary certificates, and link compliance records to the relevant shipment so your documentation package is complete and audit-ready before the vessel sails.
01
Buyer Places an Order Through Their Portal
Your international buyer logs into their private Buyer Portal, views your verified available inventory, and submits a contract purchase order. It lands instantly in your Exporter Hub.
Order received the moment it is submitted
02
Confirm the Order & Build the Shipment
Review the order in your hub and confirm it in one click. Immediately create a linked shipment, assign container requirements, attach freight forwarder details, and set the target sailing date.
Logistics set up in minutes
03
Press Queue Receives the Order Automatically
The confirmed order cascades upstream into the Hay Press Operation module. Press operators see it in their live queue immediately and can begin sourcing and scheduling without waiting for a phone call or email.
Press floor notified instantly
04
Bales Are Pressed & Containers Auto-Matched
As batches reach "Pressed" status in the press module, CeresGrid automatically pairs finished bales to your shipment's container numbers and seal references. Your container manifest updates in real time.
Container matches trigger documentation
05
Documentation Generates Automatically
With containers matched and logistics data complete, CeresGrid auto-generates your full documentation package: packing lists, commercial invoices, shipping instructions, and customs paperwork.
Complete docs package
06
Buyer Tracks Live
From the moment their order is confirmed, your buyer watches it progress through every stage in their portal, from the press floor to the container yard to ocean transit. They receive transit updates and download documents as soon as they are ready.
The buyer self-serves
How It Works
Here's How Your Export Operation Runs on CeresGrid
Connected Platform
The Exporter module is where the whole chain comes together
Data flows automatically from Farm & Harvest and Hay Press Operation. Confirmed orders trigger pressing. Pressed bales trigger container matching. Container matching triggers documentation. All of it connected!
Farm & Harvest
Hay Press
Exporter
Buyer Portal
Frequently asked questions
It gives hay exporters a single hub to receive and confirm international buyer orders; build and manage shipments; assign container numbers; coordinate freight forwarders and transporters; and automatically generate customs and shipping documentation-all connected to live data from the press floor and grower network.
International buyers place orders through the CeresGrid Buyer Portal. The moment an order is submitted, it appears instantly in the exporter's dashboard for review and confirmation - no email chains, no manual entry.
Once hay is pressed and a container is matched, CeresGrid automatically generates shipping documents, packing lists, invoices, and customs paperwork using live data from the shipment. Documents update automatically when details change, eliminating the need for manual follow-up or re-creation.
Yes. Freight forwarders can log in to view live shipment status and download documents as soon as they are ready. Transporters receive direct delivery orders, can be assigned loads, and have full visibility from pickup to drop-off-all within the same connected system.
CeresGrid runs on a single connected data layer. When a confirmed order requires that hay be pressed, the requirement automatically flows upstream to the Hay Press Operation module. As bales are pressed and container-matched, that data flows back into the Exporter hub, triggering documentation and updating buyer tracking in real time.